RESPONDING TO JUSTIFIED COMPLAINT: DAMAGED SHIPMENT
[DATE, ex. Wednesday, June 11, 1998]
[NAME, COMPANY AND ADDRESS, ex.
John Smith
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]
Dear [NAME, ex. John Smith],
Your business is extremely important to us. Please accept my apologies for the damaged [STATE PRODUCT(S), ex. compressor] shipped to you on [DATE, ex. Tuesday]. I want you to know I understand that this is unacceptable to you. [STATE WHAT YOU WILL OR HAVE ALREADY DONE, ex. I will immediately ship to you a replacement, which will likely arrive at your site by Friday.] In the meantime, feel free to contact me at XXX-XXXX if there are any other issues you wish me to address.
Sincerely,
[YOUR NAME, ex. Jill Jones]
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